Officiating and DT Reimbursements – OP

This Operational Protocol relates to costs and cost-sharing associated with officials at national events, excluding schools svents.  A per diem, where paid, is a reimbursement for incidental costs where the retention of receipts is impractical or disproportionate to the amount to be reimbursed.

Referee Payments

  1. The AFF will pay referees an amount “made in the course or furtherance of an activity done as a private recreational pursuit or hobby”.  As at 15 September 2019 this amount is $100 per day of refereeing for standard referees and $200 per day of refereeing for senior referees.

Exceptions:

  • Where rostered referees compete as athletes in another event on a rostered referee day they are entitled to 50% of their daily referee rate

 

Referee Travel

  1. For officials who travel interstate to attend a tournament, a travel subsidy of up to $100 per day is available upon presentation of receipts
  2. In some cases, at its absolute discretion, the AFF may arrange flights, accommodation and transfers to and from the airport and venue for referees; these are collectively known as “Travel”.
  3. Where the AFF has indicated it will arrange referee Travel, referees will not otherwise arrange their own Travel without approval by the AFF. Where that approval is granted, referees will be reimbursed to a maximum amount of what the AFF would have otherwise paid for this Travel.
  4. Where the AFF has not indicated it will arrange Travel for interstate referees, reimbursement will be limited to the travel cost subsidy and officiating day rate.
  5. For referees where no flights are required (“Local referee”), but other Travel costs are incurred, the AFF will reimburse the cost of petrol / tolls / train fares.

Claims process

  1. The Australian Taxation Office requires all claims for payment where no ABN is quoted to include a signed “Statement by a supplier”.
  2. All claims for reimbursements (or subsidy of Travel costs) must be supported by receipts or other sufficient documentation.
  3. All claims must be submitted within 4 weeks of the relevant event.

Competition Management Team (DT)

  1. DT members are reimbursed under the AFF’s Policy on Expenses, using the process and forms identified for Payments by the AFF. > View operational protocol on payments by the AFF  This generally provides for:- Arrangement of flights and accommodation and hotel transfers (to / from airport, to / from venue) collectively known as “Travel“
    - Where no flights are required, but other Travel costs are incurred, the AFF will reimburse the cost of petrol / tolls / train fares.
    - For Interstate or International DT members, the payment of a per diem.
  2. As an alternative to reimbursements for local (Intrastate) members of the DT, they may wish to claim a per diem amount, which is the same as for Interstate DT members.
  3. It is also recommended, and it is an established practice, that the host State provides lunch / lunch vouchers / lunch reimbursement for all DT members.  State hosts may take into consideration in their decision regarding this provision, whether or not the DT member is receiving a per diem.

As a benchmark figure, the per diem is set as 70% of the ATO's reasonable travel expense amounts, as set out in the relevant Taxation Determination each year (e.g. TD2016/13 for 2016-17).  The relevant figure is taken from Table 1, using the Total figure less the Accommodation amount, rounded to the nearest $5.

Last Updated 15 September 2019