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Questions relating to the Australian National Tournaments as hosted by the State Associations and Australian entries for International Competitions .
Creating entries (or registrations) for a Team event involves two steps:
* The team manager (or captain) creates the team and optionally adds team members or sends invitations to members to join the team; and
* Where the team manager has not entered the team members individually, invited team members enter their details.
The processes for these two are shown on the attached documents. Fencers and team managers / ocahces are reminded that national events require full affiliation, which is the subject of another FAQ on this web page.
The Australian Fencing Federation often receives queries from fencers who are living overseas and have either Australian citizenship or dual nationality, and who wish to consider the possibility of competing for (or representing) Australia.
Commonwealth and FIE events (World Cups, Commonwealth Championships, Asian and World Championships, etc.) require an FIE licence in the country of citizenship. Membership of the Australian Fencing Team and Australian Fencing Squad presume the ability to represent Australia, which is why the relevant Athlete Agreement requires an FIE licence. Dual nationality fencers who already have a foreign nationality FIE licence must request a switch to an Australian FIE licence. Under the FIE's rules, it is only possible to switch countries once in an athlete's life. Athletes should also be aware that in some countries, this then stops them from being allowed to enter competitions in their country of residence.
Some regional or national events do not require an FIE licence, merely entry by an athlete or a National Federation nominating an athlete who identifies a particular country as their country of competition.
So, the basic requirements to fence as an Australian overseas are to:
* Join a nominal club in Australia (usually in the State that the athlete has either a direct or family link with);
* Affiliate through a State Fencing Association, nominating a "full" State affiliation, which will then be recognised by the AFF as a National membership. This is sometimes known as a Competitive affiliation, as opposed to a Participative affiliation.
To progress to respresenting Australia as part of the Australian Fencing Team, or the Australian Fencing Squad, athletes should refer to the source documentation available on this site under the High Performance Program menu.
Affiliation information is controlled exclusively by State Associations, but held in a central (National) database, known as the Administratve Portal. All athletes and coaches have Portal records, as do many parents and administrators / volunteers.
Accessing the Portal
To access the AFF Administrative Portal, go to https://portal.fencing.org.au, and enter your Username (which is also your National Membership Number).
Your Username is made up using the following:
1) First letter of your firstname
2) First 2 letters of your Family name
3) Your date of birth in the format DDMMYY
eg. For Joe Bloggs, who is born on the 10 Dec 1986, his Username is JBL101286
Checking your Name and Date of Birth in the Portal
Check the Name and Date of Birth as they are displayed on the 'My Details' page in the Portal, as this is the way you have to provide your name to the competition entry system.
A common problem problem encountered by parents is the incorrect entry of their child's date of birth, so this should be checked carefully against what appears in the portal.
Checking your Current Affiliations / Memberships in the Portal
From the Menu, click on 'My Details' and from the expanded menu, click on 'Memberships (State/National)'
This will show you what memberships have been uploaded for you by your State Association.
Ensure that you have an affiliation for the current year, and it is at the appropriate level for you, This should be Competitive or Full or "capitated" to access any AFF activities sich as competitons, camps, squads, tours, etc. Participative affiliations are insufficient, and this can be addressed via your State Association (only). You should not - in the first instance - check with your club secretary, but should instead seek the assistance of the State Association as they will be best situated to assist you to get a "Competitive" AFF membership / affiliation.
You should also ensure that you have no debts due to the AFF, as this will block the Portal from being able to confirm that you have a correct State affiliation.
If any aspect of your basic Portal data is incorrect, you should contact your State Association office in the first instance (ie not the AFF). Please be aware that some State Associations use a manual process to upload affiliations into the National Portal, which means that for those Associations, it is necessary to wait until after your State Association has manually loaded your affiliation before you can do things like register for events, purchase an FIE licence, nominate for the AFT/AFS, etc.
Checking your International Competition Eligibility in the Portal
(Only) if you are nominating for an international competition, or the High Performance Program, you must also ensure that you have satisfied all of the pre-requisites for international representation.
Check your Handedness: From the menu select "My Details" -> "Personal Details", and update it if necessary.
Australian Fencing Circuit events are held in the following locations (unless otherwise specified):
Adelaide: Immanuel College Sports Centre, 32 Morphett Road, Novar Gardens
Brisbane: Yeronga State High School (formerly Yeronga TAFE), Cnr Park & Villa Street, Yeronga
Canberra: Australian Institute of Sport Main Arena, Leverrier Crescent, Bruce
Melbourne: State Fencing Centre (North Melbourne Football Club), 204 Arden Streen, North Melbourne
Perth: Cockburn Basketball Stadium, Starling St, Hamilton Hill
Sydney: Marrickville PCYC ("Steel Park"), 531 Illawarra Road, Marrickville
Before you can purchase a licence you need to ensure that the following is provided in the Portal:
1) You have provided a current passport, and it has been verified
2) You have provided an official photo, and it has been verified
3) You have indicated which hand you fence with (your handedness)
4) you are a current Competitive member of your State Association, and this information has been uploaded to the Portal.
To check these details please follow these instructions:
1) Log into the Portal (https://portal.fencing.org.au/)
2) Check your Passport details
a) From the menu select "My Details" -> "My Passports"
b) Check that you have a current passport that has been verified.
3) Check your Official photo
a) From the menu select "My Details" -> "Official Photo"
b) Check that it has been Verified
4) Check your Handedness
a) From the menu select "My Details" -> "Personal Details"
b) Select "Click here to update this information"
c) Ensure that you have indicated what Hand you fence with, and press "Save"
5) Check that you have been reported as a Competitive member of your association.
a) From the menu select "My Details" -> "Memberships (State/National)"
b) Check that the National Level column, indicates a "Competitive -... " for the current entry.
If not, please contact your State Association for assistance.
If there has been any changes to the above options, it can take upto 1 hour before Register Now is updated.
Unless otherwise advised on the AFF website, all registrations for events (normal or late) are made through the AFF's Registration and Payment System ("ARPS") - see here. There is no requirement for competitors to have their name and country/logo on their fencing uniform, or to hold an FIE licence. Special conditions and pricing apply depending on whether you are Australian or from overseas. Event registration usually opens about six weeks prior to each event.
National Events in Australia are open to all Australian fencers that are capitated to the Australian Fencing Federation, subject to being in good standing with both the relevant State/Territory Association and the AFF. Teams competing at Australian events are representatives of their respective States, not of individual clubs within that State (with the exception of the Club Teams event held in some years).
Entry to Australian National Tournaments is open to all fencers of the world. International fencers must be a current member of their National federation which must be in good standing with the FIE, to take part, and the AFF will need to confirm as part of registration. Fencers should note the equipment requirements for Australian National events: click here - these may be different than those for your own Country. Note that where it is not immediately possible to confirm good standing with your home Federation, the Tournament Management Commission must make enquiries, and this may take some days to complete. You should allow for this time delay when registering.
The entry fee is for any/all weapons in the age group. ie. one entry fee will allow the fencer to enter the Foil, Epee, and Sabre in the age group (but an officiating levy may still apply). If there is more than one age group set of events at the tournament, and the Fencer wishes to fence in different age groups, then an entry payment per age group is required
International Fencers (Non Oceania Confederation member countries)
Note that Teams competing at Australian events are representatives of their respective countries, not of individual clubs within that country.
If you go to www.fie.org, one of the top menu bar items is Competitions, and you can access the Search facility from the Licenses option.
If you put in your surname, and Australia, and click Search, it will search for your FIE licence, and show you whether you have a license for the current year.
The FIE year goes from 1 October to 30 September.
So, for example, if you do a search, and your name appears for 2012/13, it means that you can compete in FIE events in the FIE 2012/13 year, which is (for most events) 1 October 2012 to 30 September 2013.
To obtain an licence, follow the steps on the web site page here under Competitions / FAQs: "I am an Australian Fencer; how do I enter an overseas event?".
General information about FIE licences can be found on the Documents and Policies area of this web site.
Entry to overseas tournaments where Australia is invited to enter a number of fencers, or a team, will appear on this website approximately four months prior to the event date. Nominations will go through a selection process, most commonly according to the Selection Policy. Examples of this type of event include World, Zone, and Oceania Championships. Each Nomination invitation carries its own specific conditions, but basically it requires that fencers have no debts with the AFF, an acknowledgement of team obligations, FIE license, etc.
Other overseas tournaments - typically non-Championships - must be entered through the AFF. These are usually World Cups or A-Grade events, domestic competitions, or satellite events. Some of these events carry special conditions (e.g. restrictions on citizenship), and may require membership of foreign fencing associations. Fencers should note that many competitions carry a fine of at least $800 for non-appearance, which is payable if you are entered and do not compete.
It is highly recommended that you never act through third parties in attempting to enter overseas events. Often there will be a country-to-country entry or protocol requirement. You should always make your own, direct queries of both the AFF and the foreign Federation regarding entry requirements.
Entry to European Fencing Circuit Events requires registration, and payment of the associated fee.
Pre-Requisites for International Entry
In summary, these are the pre-requisition steps required for entry to EFC, FIE, or any other "Category E" events:
1. Ensure that you are fully affiliated with your State association for the current calendar year (click here).
2. Access your AFF Portal information and ensure that all address and contact details there are correct.
3. Add your Australian Passport in the AFF Portal ("My Passports"), and wait for it to be verified.
4. Add your Official Photo in the AFF Portal ("Official Photo"), and wait for it to be verified - note that is is not your athlete bio photo.
5. Ensure that you have read all of the sections of the Selection Policy relevant to the event to be entered. Of particular note is section 2.2 of the Policy which relates to Team participation.
6. Apply and pay for your EFC or FIE licence in the AFF registration system here: https://www.registernow.com.au/secure/Register.aspx?E=13404
7. Register for the event and pay the (non-refundable) Australian nomination fee here: https://www.registernow.com.au/secure/Register.aspx?E=19156
Fencers must go through the above process themselves. The only exception is for minors, in which case it must be done by a parent. The reason for this relates to potential financial penalties associated with non-appearance, referee fines, etc. (see below).
Checking Your Entry
For FIE events, it is possible to check your entry by accessing www.fie.org , under the Competitions menu, Calendar, and searching for the competition details. The competition entries can be found under the Entries option.
For EFC events, it is possible to check your entry by accessing www.eurofencing.info , under the Tournaments menu searching for the competition details. The competition entries can be found by clicking on the event, then selecting the Inscriptions option.
For full information on selected overseas events, refer to this web site under Competitions, Overseas Events. Some events will require entry directly by the athletes (as opposed to by the AFF, on behalf of its athletes). Where this is the situation, you will be advised of this by email following your request for entry.
Payment for the event happens according to the relevant event regulations prior to the event, usually at registration or weapons control and sometimes a day or two before the event.
If you are under 18, and will not be travelling with a parent, the FIE requires you to have a special document submitted to the event organisers (an example can be found here ).
For most FIE events, the FIE will accept entries up to 7 days prior to an event. That means that you must have completed all of the processes above 9 days prior. Under the FIE rules, entries after that will attract a fine of at least $250 to $400, which must been confirmed as received in full by the AFF before any request is made to the FIE. When calculating how late an entry will be, the AFF will add 2 days for its own processes.
Refunds will be provided in full for any withdrawals requested prior to the commencement of the late registration period for an AFC event, regardless of reason.
After the commencement of late registration period, refunds for withdrawal will not be available for reasons other than medical grounds, except where there are extreme extenuating circumstances, as determined on formal application to the Tournament Management Commission, who will decide the matter in their absolute discretion. The same situation will apply for applications for medical withdrawals received more than a week following the final day of a tournament.
Veteran fencers whose event is mixed (men & women) either for the whole event, or for the pools only, may withdraw at any time up to and including the roll call stage of the event, and may receive refund of their entry fee.
Note that "transfers" of registration or entry fees from one event to another are not avilable as an alternative to any permitted refund, and that all refunds - regardless of timing or cause - are subject to a $10 processing fee.
If you edit your original entry registration, and mark yourself as "withdrawn", this is an acknowledgement that you are no longer able to compete, and any registration fees are forfeited (regardless of cause).
The AFF Executive has investigated the possibility of holding an FIE satellite event in some depth.
Such an event could only be run cost-effectively if held in conjunction with an Australian Fencing Circuit (AFC) event. However, such an arrangement would conflict with the current method running of AFC events, and would not be acceptable for a majority of the fencing community. Specifically, it would require (a) a cut-off process whereby only a certain percentage (usually 70%) promotes from the pools to the direct elimination round, and (b) a firm entry cut-off process some weeks ahead of the event.
The Executive will review this again in the future, and actively look for opportunities to enable the running of an FIE Satellite event.
Australia is not a member of the various governing bodies for the Asian Games, Asian Youth Games, and East Asian Games, and thus Australian fencers are ineligible to enter competitions hosted by those governing bodies.
The Australian Fencing Federation often receives queries from overseas or visiting fencers who wish to consider the possibility of competing for (or representing) Australia.
Commonwealth and FIE events (World Cups, Commonwealth Championships, Asian and World Championships, etc.) require an FIE licence in the country of citizenship. Membership of the Australian Fencing Team and Australian Fencing Squad presume the ability to represent Australia, which is why the relevant Athlete Agreement requires an FIE licence.
Being qualified to represent Australia is therefore usually a three-step process.
* The first requirement is permanent residency, which is gained through the Australian Government's visa system (see here: www.immi.gov.au).
* After a period of both permanent residency, and what is known as lawful residency, it is then possible to apply for Australian Citizenship (see the Australian Government's Immigration website also for that information).
* Once Australian Citizenship is obtained either by the steps above or some other method (see http://www.citizenship.gov.au/applying/how_to_apply/), the AFF can then apply for an FIE licence for a fencer, or apply for a change of country for an existing licenced fencer. The FIE will only change the nominated country of a fencer once in their life.
Some regional or national events do not require an FIE licence, or do not require citizenship; merely entry by an athlete or a National Federation nominating an athlete who identifies a particular country as their country of competition.