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Standard Invoices

All athletes are issued with standard High Performance Program invoices on a quarterly basis. In line with the relevant athlete agreement, these invoices are broken down as follows:

• Personal Lesson Fees. These are invoiced at the rate as indicated, regardless of the actual value of lessons as charged by an athlete’s personal coach. Where the coach charges more for lessons, the athlete and personal coach should come to an agreement regarding the payment of the shortfall.

• Squad Attendance Fees. Again, these are invoiced at the rate as indicated, which is in line with the squad fees as charged in the relevant State.

• Participation Contribution Fee. This fee is as documented in the relevant guidelines, found under the HPP Forms and Documents menu (click here), and depending on the category of membership includes costs associated with coach travel, camps, and HPP administration.

Rebates and Credits

Where an athlete has paid a deposit as part of their (successful) HPP nomination, this is offset against the next invoice after becoming part of the HPP. No credit note is issued; it merely appears as a rebate on the statement issued some time after invoicing (see below).

A small number of athletes have applied for, and received, exemptions and variations to the invoicing aspect of their athlete agreement. Where that has taken place, an athlete will also receive a credit note as part of and slightly after the HPP invoicing process. Athletes are reminded that there is no “carry-forward” of any HPP exemptions and variations from year to year.

Where a member of the AFF's administration team becomes aware that the situation that may otherwise give rise to a credit note will not extend for a full quarter, then that credit note will not be issued.  In these circumstances, the athlete should liaise with the High Performance Manager to verify the conclusion of any exemption / variation period, and the HPM will then advise the finance staff accordingly.

As detailed in the document relating to the Participation Contribution Fee (see above), there may be a rebate which is provided relating to coach travel. This will also be dealt with as a credit note in line with the timing as documented (i.e. it will not be dealt with as part of tour Team Levy calculations).

Credit notes are automatically applied to any outstanding invoices, and athletes should pay only the net balance of invoices. Where an athlete has no outstanding invoices, the process for receiving a refund is described on the credit note itself. The AFF does not offset HPP-related credit notes and rebates against other fees collected (for example, tour nominations, AFF competitions, etc.).

Timing and Payment

Invoices are usually issued mid-quarter, relating to that quarter, and are payable within 14 days. Athletes may also request moving to a monthly invoicing cycle should that present a more convenient funding process for them.

Athletes will be issued with a Statement of Account at or soon after the end of the month following the issue of HPP invoices, so that they may confirm the status of their account, including any credits. Athletes may – at any time – request a Statement by emailing This email address is being protected from spambots. You need JavaScript enabled to view it..